Posted by & filed under Features.

Although you can pin Tomatoid to your screen for quite some time now, it may not feel as cool as good old Android app.

In other words: Brand new Android appplication has been released today. Yay!

Take a look:

GET IT ≫

Is something missing or not working? Let me know! Thank you ?

PS: If you use older phone and the app is not available for you, you can always just pin it to your screen.

I am also happy for every new feature request.

Posted by & filed under Features.

You have asked for it and now it’s here!

I have just launched brand new Chrome extension for Tomatoid.

Take a look:

GET IT ≫

Using another browser? Is something missing or not working? Let me know! Thank you ? I am also happy for every new feature request.

Posted by & filed under Productivity.

The most fundamental measurement of success for any business is its productivity.

It’s no surprise that many business owners and project managers consider employee productivity as one of the primary goals. One of the proven ways to achieve this goal is to use time tracking technology. Now, time tracking is not just about logging work hours or creating timesheets. The data you collect while tracking hours also helps to improve employee efficiency and productivity without demanding any extra effort.

In this post, we’ll discuss why time tracking is worth implementing and how does it help to increase workplace productivity. So, let’s get started:

First, what is time tracking?

To put it simply, time tracking is the process of measuring the total time spent on assignments and documenting it. The advent of this time tracking technology has enabled teams and freelancers to know exactly how much time they have and how efficiently they can utilize their time across various tasks and activities in a project. In addition to this, time tracking also helps to simplify the invoicing process and allows teams to bill clients exactly for the work that has been done.

Why is time tracking the need of the hour?

Taking frequent breaks in between the work is quite common these days. To be honest, it’s a good habit. A short pause between work not only allows employees to recharge their mind but also helps to clear out the cobwebs that might be blocking them from reaching their maximum potential. However, if your employees are taking too many breaks or spending too much time away from their desk, you’ve got a problem.

Now, time tracking makes more sense these days because it allows employers and business owners to keep an eye on how much time is being spent at work by each employee on each task. Thereby ensuring that each and every employee is productively engaged in work-related activities and are able to complete their assignments in a disciplined manner.

How to increase employee productivity with time tracking?

Listed below are some examples of how time tracking can help to improve employee productivity in a company. Let’s have a look:

Optimize Workload

Tracking employee hours provides an accurate overview of every employee’s workload. This information is quite helpful as it gives managers and employers the ability to see who is meeting their deadlines and who needs help to complete their assignments on time. It allows them to reconsider resource allocation so that the workload is fairly distributed and every member of the team is equally motivated.

Promote Continuous Improvement

Time tracking enables employees to seamlessly track the time they spend on each task and measure productivity levels. This further gives them the opportunity to review their performance or get it reviewed by someone in order to find out how they can improve their performance and achieve more at work.

Eliminate Inefficiencies

Once employers and employees get accurate data on how time is being spent at work, they can begin to identify areas where inefficiencies may exist. For example, they can identify what tasks are more likely to take longer than expected so that they could be re-assigned in order to meet the deadline. All in all, time tracking prevents teams from getting stuck in a task or a project and allows them to be as productive as possible.

Improve Time Management Skills

Time tracking allows employees to see how things are are moving in a timeline. It provides a big picture where each employee can see how much time they take to complete a task or how frequently they miss deadlines at work. This creates a healthy pressure which motivates employees to be more productive with their time and make every hour count.

Create Better Schedules

Time tracking provides managers the ability to set accurate estimates and create schedules that allows everyone on the team to make the most efficient use of their workday. A smart schedule brings clarity to how much time they need to complete a particular task or project. It keeps employees focused throughout the work process and also helps to ensure that every task is completed on time.

These were a few ways in which time tracking can be used to boost productivity in a workplace. Once you’ve evaluated all the above points, start searching for a time tracking tool that fits your needs and takes your productivity to the next level. Look for tools, apps, and software solutions that comes with a number of useful features.

Do you already have a time tracking tool in place? How does it help you to track employee productivity? Tell me about your experiences on Twitter!

Posted by & filed under Productivity.

The most famous time management method and how to use it with the best productivity tool

GTD—or “Getting things done”—is a framework for organizing and tracking your tasks and projects. It improves your focus, time management skills and productivity.

This guide assumes you already know the GTD framework. If not, I recommend you the 15 minutes GTD guide and of course the book itself.

The infrastructure

We will go over the steps you need to fulfill while implementing the system and create the required backbone (folders, projects or tags) in Tomatoid, together.

#1 Collect

Write everything down. And I mean everything! Every task, every input, every new idea. Don’t leave stuff in your head. You will forget it.

How: Open Tomatoid ≫ Tasks ≫ Inbox

Yea, that’s right! You don’t have to do anything at this point. The inbox is already there, waiting for your own things.

#2 Process

Systematically process each and every item asking yourself “what’s the desired outcome?” and “what’s the next step?” The idea is to choose whether the item is actionable now or needs to be tickled or tossed.

How: Periodically process your Inbox folder. Get rid of everything that’s not actionable. Organize ⬇️ the rest.

#3 Organize

Group everything you’ve processed into manageable categories – what these are depend on your worldview.  A list of projects is the most fundamental list to have.  Sorting your next actions into multiple “contexts” (ie. phone calls, at your computer, etc) is helpful but not necessary. Create checklists and other lists as they are meaningful to you. Keep it simple (or you won’t use it!)

How: First of all, we are gonna make few tags. Make these:

  • #next-actions
  • #someday-maybe
  • #waiting-for

Projects

Does your new task requires multiple steps before it can be finished? If yes, it’s not a task, it’s a project. Create new project with the same name and rename the task to first available next action. And also: Assign the #next-actions tag and your newly created project to it!

Context

Make additional tags for context. Need more pet food? Assign #store or #city. Need to buy a plane ticket? Create #computer or #www. This will allow you to filter all the things you need to while, for example, doing errands.

Calendar

Does the action need to take place on a specific day? Open it and set a due date. When the time comes, it will appear in your today or next 7 days folder.

#4 Review

Review your lists daily.  Do checks & balances weekly. Perform longer term reviews as often as needed (eg. quarterly, annually) to keep your lists current. Upgrade your system from time to time to make it flow how you live your life.

How: Click through Inbox, Projects and Tags periodically and review the items. Are they all still valid? Can you throw something away? Has anyone else finished them?

#5 Do

Get in action!  Use your intuition and available energy and circumstances to decide which “next action” of a particular project to execute.  A general rule of thumb is “if it takes less than 2 minutes, just do it” (it will take more time to add it to your system)

How: The #next-actions tag folder is your holy grail. Just remember. If you finish task which also has a project, you immediately need to identify another next action so you don’t stall.

Sources: – The “Getting Things Done” book – What are the important principles of Getting Things Done? – The GTD quick reference card

Posted by & filed under Productivity.

Here are the best, hand picked pieces of content from last few days

Best picks

? Do You Suffer From A Seasonal Productivity Dip? Here’s How To Fix It

Perhaps you can relate: you have your task list, you have your pomodoro timer, and you know exactly what you need to do. Then you look outside and see how grey and cold it is (as it has been for weeks). You don’t have the energy and can’t get into the mental space to do what you need to do.

Read full article ⟩⟩ from Brooks Duncan

? 7 Little Changes that Will Make a Big Difference with Your Mood

If you are plagued by anxiety, or even depression, or any other life-sucking current, your moods are not great… just to state the obvious.

I was just like that until a few years ago. Drowning in bad moods and unable to shake them off.

Read full article ⟩⟩ from Christine Ellis

? The High Cost of Overwork (podcast)

Most people try to get more done by working more hours. Despite working longer days, we get less done. As our level of investment rises, productivity plummets. Until finally, we experience burnout. In this episode, we’re going to talk about productivity, and we’ll expose the fallacy that you can accomplish more by simply working harder.

Listen ⟩⟩ from Michael Hyatt

What’s new ?

I am looking for a feedback! Please let me know what do you think about this article, about the app in general or about the story page. Thanks!

Also, Tomatoid has it’s own Facebook page now.

Petr

Posted by & filed under Productivity.

Here are the best, hand picked pieces of content from the last few days

Best picks

?Doing Nothing is Not Wasting Time

Busy work is one of the main time wasters in companies, second to tech addiction. You’ll find employees wasting their time on busy work instead of working on something valuable. Companies that don’t incentivize their employees with promotions and bonuses are actually encouraging their employees to get involved in busy work.

Continue reading ⟩⟩ from Burak Bilgin

?How to Get More Energy: 20 Tips to Boost Your Energy and Get More Done

If you go into any kind of health food store or pharmacy, you are likely to see a plethora of products that claim to be able to boost your energy.

This industry is a huge money-maker in our society because so many people are trying to run on little energy throughout the day.

Continue reading ⟩⟩ from S.J. Scott

?Should Your To-do List Be on Paper or in Your Phone?

In recent years, our phones have becomes integral parts of our lives. We carry them everywhere. They are always on our person. We sleep with them. And if we forget them, we turn around and go home to retrieve them.

Continue reading ⟩⟩ from Craig Jarrow

What’s new ?

I’ve recently introduced the B2B version of Tomatoid called Tomatoid for Teams. It’s meant for remote teams and small companies.

Interested? Check it out.

Also, Tomatoid has it’s own Facebook page now. Come say Hi!

Posted by & filed under Productivity.

Here are the best, hand picked pieces of content from last few days

Best picks

15 Ways You Are Wasting Time During the Day (And How to Stop)

Do you ever feel like you just don’t have enough time? Are you always rushing from one responsibility to the next with no time for yourself? Do you just have the feeling that you are wasting time?

Read full article ⟩⟩ from Anna Johansson

7 Ideas to Implement a Calming Evening Routine

In my previous corporate life, I lived life at light speed and in complete chaos for sixteen years. I felt I never had time for the good things I knew I “should” be doing. But running at light speed and neglecting self-care eventually catches up with you.

Read full article ⟩⟩ from Michelle Summerfield

How to Kick Procrastination and Get Sh*t Done in Five Seconds

When you allow yourself to see what will go right, you give yourself the opportunity to imagine your ideal future fully and react to it. The excited energy that comes as you think about your possibilities will let you know what you really want.

Read full article ⟩⟩ from Johannah Bogart

What’s new ?

I’ve recently introduced the B2B version of Tomatoid called Tomatoid for Teams. It is aimed at small (remote) teams and companies.

Interested? Check it out.

Also, Tomatoid has it’s own Facebook page now.

Petr

Posted by & filed under Infographics.

Are you in the process of introducing time tracking to your company or organization? Or at least thinking about it?

I’ve prepared pretty cool comparison table for you. It’s not biased at all. Seriously. ?

Open comparison

Posted by & filed under Features.

Remote team, company, bunch of friends? Big news for you!

For the last few weeks, I’ve been working on a new product. It’s a B2B spin-off from the classic Tomatoid you know.

Some features were added:

  • Collaboration functions
  • Team management
  • Team dashboard
  • Team board
  • Reports & timesheets for specific people

Some features were removed:

  • Task management
  • Toggl & Trello export
  • Night mode

The new product is called Tomatoid for Teams and is available at teams.tomatoid.com.

Screenshots

Mobile app

Soon. Give it few weeks.

Anything else?

Tomatoid for Teams is now in open-beta phase. That means it’s completely free for everyone and everything is unlimited until the beta ends. Go check it out. Problems, bugs? Let me know!

Posted by & filed under Features.

Here are the latest visible updates and improvements

Fulltext search

Can be accessed from the top menu. It will look through your time entries, todos, projects or clients.

Keyboard shortcuts

You can now start or pause the timer using [space]. You can stop it with [alt+space].

Improved night mode

I did few improvements in the night theme. It’s not perfect, but hey, it works!

Missing some important feature? Let me know! If it’s good, I will implement it.

Continue >>